Privacy policy

This policy covers information handled for the EpiArtase website and its download and email services. References to “we” and “us” mean EpiArtase. Retailer websites and other linked services have their own privacy policies.

You can browse without a customer account. Purchases take place on retailer websites; our website does not collect payment card details or delivery addresses through a checkout.

Email and communication. When you unlock a free download, we receive the email address you enter and your optional choice to receive updates. If you contact us, we receive the information you include in your message.

Download access. We use a signed browser cookie to remember that you have registered for downloads. It contains a pseudonymous access identifier and issue and expiry times, not your email address.

Technical information. Hosting and file-delivery services may process IP addresses, requested URLs, browser information, timestamps and error information to deliver and protect the site. Your browser also stores your chosen color theme locally.

Usage statistics. If PostHog is enabled, we record which kinds of pages are viewed, which retailer button is clicked, and whether a free download was registered and completed — with the page language and how you arrived (for example a search engine). Email addresses, download links and full page addresses are never included.

What you write in a downloaded PDF or printed planner is not sent to us by this website.

We use information to provide the downloads you request, remember download access, respond to questions, maintain the website and prevent misuse. We send promotional updates only when you choose to subscribe.

Where data protection law requires a legal basis, we rely on providing the service you request, our legitimate interests in operating and securing the site, consent for optional marketing, or a legal obligation, as applicable. We do not treat browsing as consent to marketing.

Kit handles email registration. Your email is sent to Kit when you unlock a download, even if you do not opt into updates; optional newsletter enrollment is handled separately.

PostHog receives the usage statistics above, sent from your browser to its US servers. It does not record your screen or every click.

Hosting, security and file-delivery providers process the technical information needed to run the site. We may also disclose information when required by law or necessary to address fraud, security incidents or legal claims. We do not sell personal information or share it for cross-context behavioral advertising.

Necessary functions. The epi_download_access cookie remembers download access for up to 180 days. It is restricted to the download API and is not an advertising cookie. Your theme preference and cookie choice (epiartase:consent) are stored locally until you change them or clear browser data. These settings are separate from optional analytics.

Optional analytics. Before you answer, analytics is not loaded and no usage statistics or analytics identifiers are sent or stored. Choosing Accept lets PostHog store a random identifier in a cookie and local storage to recognise this browser on later visits. The analytics cookie is configured for up to 365 days; local storage remains until cleared. This is a pseudonymous identifier, not your name or email address. Leaving Reporting and analytics off in Cookie settings stops usage statistics and clears the PostHog identifiers managed by this integration. Downloads remain available either way. If your browser sends Do Not Track, no usage statistics are sent. We do not use advertising or retargeting cookies.

You can change your answer at any time using Cookie settings in the footer or the button below. Turning analytics off after previously accepting stops future collection; it does not automatically delete statistics already received. Contact us if you wish to request deletion.

You can also delete cookies and local storage in your browser settings. This may require you to enter your email again for a future download and choose your cookie preference again. It does not delete an email registration held by Kit. Hosting and security logs may still be processed.

We retain email registration and communication information only for as long as needed to provide the requested services, manage your choices, resolve issues and meet legal obligations. You can ask us to delete your information. A minimal suppression record may be needed to honor an unsubscribe request. Cookie expiry alone does not delete provider records.

Our service providers may process information outside your country, including in the United States. Where legally required, appropriate safeguards must apply to those transfers. We use technical protections for download access, but no website or transmission method can guarantee absolute security.

Newsletter signup is optional. You can unsubscribe using the link in an update email; this does not remove your permission to use files you have downloaded.

Depending on your location, you may have rights to access, correct, delete or receive a copy of your information, restrict or object to processing, and withdraw consent. Contact us to make a request. We may need to verify that the request concerns your information. You may also complain to your local data protection authority. We do not discriminate against you for exercising applicable privacy rights.

The download registration and newsletter services are intended for adults. We do not knowingly collect personal information from children under 13, or below a higher consent age where applicable. If you believe a child has submitted information without the required permission, contact us so we can investigate and remove it as appropriate.

We will update this page when our practices change and revise the date above. Where a change requires notice or fresh consent under applicable law, we will provide it before using information for that new purpose.